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6-3 months before application
Professor contact is not always mandatory, but it can help when your target is clear and your proposal draft is readable.
Traps
These misconceptions aren't rare scenarios — most people hit at least one of them at this step. Knowing in advance doesn't mean you won't stumble, but it can save you a few weeks of detours.
Sending the same template email to many professors.
Contacting too early without a proposal draft.
Treating the email as a plea instead of mutual screening.
Breakdown
Follow the checklist below and you won't miss anything important. You don't have to finish it all at once, but every item should be clearly answered within this stage.
Notes
Concrete experience written down by those who came before — most useful read alongside the breakdown above.
Tool
There's a ready-made tool for this step. You don't have to use it every time, but it's worth opening when you're stuck.
Click to open · use it right here in this step
Open tool →